Execution Process of Garments Export Order

Execution Process of Garments Export Order:

Garments order execution is not an easy task that we normally seemed. A garments merchandiser has to face a lot of problems from receiving the order to shipment of that. If the merchandiser will follow an accurate order execution process then he/she can easily solve those problems, also can shipping the goods in a timely. As its importance on garments merchandising, today I will discuss the right garments order execution process in this article.

Garments Order Execution Process:

During the execution of a garment order, the following processes should be maintained by a garments merchandiser:

1. Order inquiry from buyer to factory,
2. Approval of order from the buyer,
3. Buyer bank gave master L/C to the buying house,
4. Back to back (B/B), L/C is given to the suppliers,
5. Fit sample sent to the buyer for the fit approval,
6. Pre-production (P.P) sample submitted to the buyer,
7. Fabrics and accessories should be in-housed according to the T/A plan,
8. Pilot production should be started according to the T/A plan,
9. Online inspection by the buyers Q.C,
10. Bulk production should be started according to the T/A plan,
11. The commercial department prepares the shipping documents,
12. Final inspection according to T/A plan,
13. Goods sent to port (Seaport or airport),
14. Goods handed over to the shipping line.

All the above processes are discussed below:

1. Order inquiry from buyer to factory:
Here, a merchandiser must make a meeting with the production manager for shipping date planning, Enquiry on price (Sometimes target price given by the buyer), inquiry on shipping date (Sometimes target shipping date giving by the buyer).

2. Approval of order from the buyer:
In this process, a merchandiser has to take the approval of order as per the costing given by him/her, also make time and action (T/A) plan containing the details of the action be taken according to the fixed shipping date, to execute the shipping date committed with the buyer.

3. Buyer bank given master L/C to the Buying house:
Master L/C is the contract, given to the bank, which covers the total value of an export order. The commercial department of buying house deals with the follow-up of L/C matter.

4. Back to back (B/B) L/C is given to the suppliers:
Here, the commercial department of buying houses deals with the open up of B/B, L/C, and merchandiser deal with the follow up of materials on time.

5. Fit sample sent to the buyer for the fit approval:
In this process, the merchandiser has to co-ordinate with the sample section for making a fit sample. After receiving it from the sample section, it should be sent to the buyer for the approval of fit and measurement.

6. Pre-production (P.P) sample submitted to the buyer:
Here, a pre-production (P.P) sample should make from the production line by using the original fabric and accessories and submitted to the buyer for P.P approval.

7. Fabrics and accessories should be in-housed according to the T/A plan:
In this process, a merchandiser has to monitor the inventory department strongly so that there’s no problem can create during in-housing right quality and the right quantity of fabrics and accessories in a timely. If there’s any wrong then merchandisers have to take the correct decision to solve it.

8. Pilot production should be started according to the T/A plan:
Pilot production means initial production, consists of 100 to 200pcs. Here, the production manager and the quality team should check very carefully every style of clothing according to the buyer’s specification.

9. Online inspection by the buyers Q.C:
Here, the buyer’s Q.C team inspect the garments and gives suggestion where the quality defects are and how to improve on that.

10. Bulk production should be started according to the T/A plan:
In this process, bulk production should be started and complete according to time and action plan. Here, buyer’s QC, monitor on the production line. So, the production manager should take extra care to make the garments correctly by maintaining the buyer’s specifications.

11. Commercial department prepares the shipping documents:
In the meantime, the commercial department should prepare the necessary shipping documents such as booking vessels by contacting with shipping line (in case of sea shipment).

12. Final inspection according to T/A plan:
In the final inspection, the buyer’s Q.C has done a random inspection before the shipping date. If the buyer’s Q, C confirmed the right quality certification then only can ship out the goods.

13. Goods sent to port (Seaport or airport):
Goods should send to the seaport or airport according to the buyer’s specification.

14. Goods handed over to the shipping line:
Goods handed over to the shipping line (in case of sea freight) is a very important process, if it’s not possible to hand over the goods to the shipping line at right time according to the master L/C then the buyer can cancel the goods or ask for air freight. So, goods should be handed over in a timely.