The job responsibility of HR Managers or HR department is very essential to fulfill buyer requirements in the apparel industry. All Assistant manager, deputy manager, manager, and deputy general manager of the HR department should be in written format.
Job Responsibilities of the HR department
Duties of Assist. Manager
Factory opening & Closing monitoring
before closing the factory, all door, window, electric matter checking.
Monitoring security and answer.
Factory cleaning & housekeeping of the zone.
Transport movement, parking arrangement & fuel for transport.
Looking for wastage goods.
Workers collection for recruitment and maintaining recruitment procedure.
Maintaining leave record.
Salary sheet checking before payment and sign.
Tiffin distribution monitoring
Maintaining a worker’s discipline.
Uniform, ID card, uniform distribution & record keeping.
Preparing disciplinary action related paper.
Communication with BGMEA if needed.
Checking license date, fire extinguisher refilling date, and ensuring all necessary documents are available.
Arrangement of transport for the sick worker if needed.
Arrangement of the workers’ service book.
Duties of Deputy HR Managers
Daily recruitment
Maintaining the worker’s personnel file.
Conducting workers orientation for the newly joined workers.
Giving awareness training to workers.
Ensuring all workers are given a uniform, ID card, shoe keeping box & these are maintaining properly.
Keeping leave form in the personal file & leave register maintaining.
Maintaining workers discipline during in & out in the factory
Monitoring housekeeping and cleaning on the production floor.
Arrangement of the meeting if needed.
Salary sheet checking before payment and signed in the sheet.
Workers grievance handling
Workers increment.
Preparing several kinds of documents i.e. appointment letter, promotion letter, increment sheet, etc.
Responsibilities of HR Managers
Monitoring all the works of subordinates.
Overall safety & security matter of the zone
Canteen
All furniture and fixtures.
The overall discipline of the factory.
Monitoring recruitment, Salary fixation, issuing appointment letters, confirmation letters, etc.
Preparing compliance document
Maintaining all necessary documents, licenses, files, etc.
Communication with BGMEA if needed.
Monitoring purchase, transport, tiffin, cleaning.
Grievance handling
Monitoring wastage goods.
Arrangement of the meeting if needed.
Preparing notice, office order, transfer order, promotion letter, etc.
Preparing several kinds of bills including maternity benefit bills.
Monitoring salary/wages payment.
Duties and Responsibilities of DGM
Designing HR. Dept.
Developing several kinds of policy i.e. rules & regulations working hours, child labor, forced labor, nondiscrimination, harassment & abuse, security, environment, etc.
Developing training modules for workers and staff development.
Establish an MIS system linking with HR / Personnel dept.
Manpower planning
Management restructuring
Preparing yearly budget
Dealing with disciplinary matters.
Dealing with labor / IR issues
Developing admin manual and implementation.
Developing internal control tools & procedures.
Recruiting national experts, headhunting, negotiating, accomplishing contracts.
Overall looking at the safety & security matters of the company.
Training for workers and staff development.
Overall HR, Admin & compliance related matter handling.
About the Author: Engr. A. Mashiur Rahman,
Garments Auto Machine Technologist,
Email: autogarments@gmail.com,
Cell: +88 017 92 52 53 54
Mayedul Islam is working as a Sr. Merchandiser in a reputed Buying House. He has great passion in writing different articles on textile and Garments specially on Merchandising and Garment Washing.
Send email:mayedul.islam66@gmail.com
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